Privacy policy

1. Data controller

WALCZAK BV, a Belgian company with VAT number BE 1036.206.557, is responsible for the processing of personal data described in this policy. Questions concerning privacy can be sent to info@walczak.be.

2. Personal data we may collect

Depending on how you use this website, WALCZAK BV may process:

• Identification and contact data, such as your name, company name, email address and telephone number;
• Information included in messages, proposals or documents you voluntarily provide;
• Technical data, such as IP address, browser type, device information, date and time of access and basic server logs;
• Information necessary to evaluate a potential commercial relationship, mandate, acquisition or partnership.

Please do not submit unnecessary sensitive or confidential information through the public contact form.

3. Purposes and legal bases

Personal data may be processed to:

• Answer enquiries and communicate with you;
• Evaluate a potential commercial relationship, mandate, transaction or partnership;
• Prepare, negotiate and perform agreements;
• Manage administration, accounting and legal obligations;
• Protect the website and prevent misuse;
• Establish, exercise or defend legal claims.

The applicable legal basis may be your request before entering into a contract, performance of a contract, compliance with a legal obligation, consent where specifically requested, or WALCZAK BV's legitimate interest in operating and protecting its business.

4. Retention periods

Data is retained no longer than reasonably necessary for the relevant purpose. General enquiries that do not lead to a relationship are normally deleted or anonymised when they are no longer useful. Contractual, accounting and transaction records may be retained for the statutory retention periods and for as long as required to manage potential claims.

5. Recipients and service providers

Data may be accessible to authorised personnel and professional advisers who require it for the relevant purpose. Technical providers, such as hosting or email providers, may process limited data on behalf of WALCZAK BV. Data may also be disclosed where required by law, a competent authority or for the protection of legal rights.

WALCZAK BV does not sell personal data.

6. Your data-protection rights

Subject to the conditions of the General Data Protection Regulation, you may request access, correction, deletion, restriction, data portability or objection to processing. Where processing is based on consent, you may withdraw that consent at any time without affecting earlier lawful processing.

A request can be sent to info@walczak.be. WALCZAK BV may request reasonable proof of identity before acting on a request. You also have the right to lodge a complaint with the Belgian Data Protection Authority.

7. Security

Reasonable technical and organisational measures are used to protect personal data against unauthorised access, alteration, loss or disclosure. No internet transmission or storage method can be guaranteed to be completely secure.

8. Cookies and technical storage

This website may use strictly necessary technical storage required for security and proper functioning. Non-essential analytical or marketing cookies should only be activated after an appropriate consent mechanism has been implemented. Third-party services may apply their own privacy terms where they are deliberately embedded or linked.

9. Changes and contact

This policy may be updated to reflect changes in the website, services or legal requirements. The current version is published on this page. Questions can be addressed to WALCZAK BV at info@walczak.be.